Meetings, Parties, & Events at HRC
MARCY ALLENBAUGH CONFERENCE ROOM - NEW FLOORING AS OF jANUARY 2020
DALE ALLENBAUGH CONFERENCE ROOM - nEW FLOORING AS OF jANUARY 2020
Host your next business meeting, retreat, party, or get-together at the Hays Rec Center. We offer excellent event spaces for groups of all sizes.
Marcy Allenbaugh Conference Room
Capacity for up to 60 people. 49” TV for presentations (Bring an HDMI cord) or watch the game, basic cable available. Kitchenette with fridge, microwave, stove, and sink.
Rates: $15 per hour M-F 8-5; $30 per hour evenings & weekends
Dale Allenbaugh Conference Room
Capacity for up to 20 people. No TV; bring a projector to project presentations onto walls.
Rates: $10 per hour M-F 8-5; $20 per hour evenings & weekends
When requesting a facility at the Rec Center, please keep in mind the following building hours.
Fall/Winter/Spring Hours (Sept. 1 - May 31)
Monday - Friday: 8 am - 9 pm
Saturday: 9 am - 5 pm
Sunday: 1 pm - 5 pm
Summer Hours (June 1 - Aug. 31)
Monday - Thursday: 8 am - 9 pm
Friday: 8 am - 7 pm
Saturday & Sunday: 1 pm - 5 pm
💸 Updated Refund & Cancellation Policy - Effective August 1, 2025
📆 Standard Refund Policy
Refunds are based on how far in advance the cancellation is made:
More than 30 days before rental: 100% refund
15–30 days before rental: 50% refund
14 days or less: No refund
Refunds will be returned to the original payment method when possible. If not, a refund check will be mailed, or a credit can be applied to your HRC account (valid for 6 months).
🎓 Holiday & High-Demand Weekends
These dates include:
Graduation weekends (FHSU, HHS, TMP, etc.)
Saturday/Sunday after Thanksgiving
Weekends around Christmas & New Year's
Refunds will not be issued for these dates after 14 calendar days from the original booking, unless HRC cancels the reservation.
🌧 Weather or Facility Closure
If HRC cancels your rental due to weather, maintenance, or emergencies, a full refund will be issued.
If the facility stays open but the weather is questionable, refund requests will be reviewed case-by-case.
HRC does not allow rentals at the Rec Center only on these dates:
New Year’s Day (HRC closes at noon on New Year’s Eve)
Memorial Day
4th of July
Labor Day
Thanksgiving Day & the Friday after
Christmas Eve & Christmas Day
If your reservation is affected by a closure and you were not informed, a full refund will be issued.
📌 Additional Notes
No refunds for no-shows.
Renters arriving early or leaving late will be charged for extra time.
Multi-day or large rentals may require a custom agreement with additional terms.
